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System Upgrade: High-Impact Teamwork Across Continents

Type

System Migration, Maintenance, and Optimization

Country

United States

Industry

software management

Managing a distributed team across continents can seem challenging due to logistical and time zone differences. However, in just a few months, we turned these challenges into strategic advantages. We used our expertise in team augmentation and Python development to help our client migrate their system seamlessly. This improved reliability without the need to expand their in-house team.

Services

Python and Django Development

Team Augmentation

System Maintenance and Optimization

Django Migration

Technologies

Django

Python

Introduction and Goals

A leading workforce management solutions provider needed to upgrade its system to the latest framework versions to improve reliability and performance. Since this was a temporary project, hiring full-time staff was not a good option. The challenge: migrating a complex system without disrupting ongoing operations—and doing it fast.

Challenges

The project came with critical hurdles that required careful execution:

Zero downtime migration – Upgrading without disrupting ongoing operations.
Time zone management – Coordinating teams across Poland and San Francisco.
Strict deadlines – Ensuring timely delivery despite a complex migration.
Seamless integration – Aligning our team with the client’s workflows for maximum efficiency.

Fast, Structured Onboarding

We started with joint workshops and onboarding sessions to align teams on goals, timelines, and processes—ensuring a frictionless collaboration from day one.

Agile Execution for Rapid Progress

Using Agile methodology, we divided the migration into manageable workstreams, allowing our team to work autonomously while minimizing the need for constant coordination.

24-Hour Workflow for Maximum Productivity

We turned time zone differences into a strength. Our Polish team worked throughout their day, completing tasks and submitting approval requests. As the San Francisco team started their day, they reviewed and responded, keeping progress uninterrupted. This continuous feedback loop accelerated development and cut downtime to near zero.

Independent Work Model for Faster Delivery

The project was structured into self-contained components, allowing our team to make rapid progress without bottlenecks, significantly reducing the migration timeline.

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Seamless Migration

Upgraded frameworks and infrastructure with zero service interruptions.

Higher Efficiency

The round-the-clock workflow accelerated project completion.

Improved System Reliability

The upgraded system ensured better performance, stability, and scalability.

Extended Collaboration

Due to the project's success, the client extended our partnership for further infrastructure improvements.

Business impact

The design phase enabled Gregory Funding to bring its vision of a new Foreclosure Portal to life and ready for development. It upgraded the old brand and design, helped the development team with a comprehensive design system, and defined the business roadmap by outlining the timeline, costs, and risks of the development project. The project resulted in specific savings, 40% less manpower required, and eliminated the need for external tools that generated monthly costs.

All deliverables were completed within a demanding 6-week timeframe, enabling immediate initiation of the development phases. The project laid the groundwork for a product that would significantly improve the work of lawyers, the entire internal team, and the owner, taking into account legal specificities across all states in the USA.

Gregory Funding case study highlights how 10Clouds' expertise in design and user experience can transform complex, inefficient processes into streamlined, user-friendly solutions.

By focusing on our client's specific needs and working closely with their team, 10Clouds delivered a product that not only meets but exceeds expectations, aiming at the top efficiency and collaboration in the real estate industry.

Why This Matters

This project proves that team augmentation isn’t just about filling gaps—it’s about strategic execution, efficiency, and delivering real business impact. By leveraging expert talent and structured processes, companies can execute complex projects faster, without disrupting operations or increasing overhead.

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